To maintain adequate and effective control over all this organization's funds dispersed to: 1) foreign charities; or 2) projects under the control of another U.S. charity in foreign countries, this organization adopts the following guidelines for the distribution and monitoring of such funds:
To the fullest extent possible, all requests for funding for foreign charities or projects will be channelled through this organization's annual budgetary process and will be considered together with all other internally and externally generated requests for funds. The elements of the annual budgetary process must include at a minimum:
An adequate description of the charitable purposes to be served by the foreign charity or project;
A determination by this Board that such purposes are consistent with the charitable purposes of this organization and worthy of funding;
A detailed budget submitted by the recipient charity which shows proposed expenditures by sufficient line items for this Board to determine the economic efficiency of the project being funded;
A list of specific charitable goals the recipient charity wants to accomplish with our funds, together with a statement of the standards by which progress toward the goals can be measured;
An identification of the person(s) within the recipient charity who will be responsible for overseeing the funded projects; and
A commitment by the recipient charity and its responsible person(s) to fully, faithfully and timely comply with this organization' reporting and monitoring requirements.
Funding requests which are not received in time to go through the annual budgetary process of this organization and which the president determines are worthy of special consideration may be funded only if an executive committee of this Board approves the project as meeting the requirements set forth in paragraph 1 above.
All approved funding of foreign charities shall be monitored by this Board through specific reporting from the responsible person for each recipient charity. Reports must be submitted by each recipient charity at least twice a year. In the case of foreign charities receiving funding from this organization in excess of $500,000 per year, reports shall be submitted every calendar quarter.
The reports submitted by foreign charities must include financial statements (current within 30 days) reflecting actual charitable expenses compared with the projected charity budget previously submitted. Project milestones shall be briefly evaluated and all significant post-funding developments and problems shall be discussed. This organization's chief financial officer shall receive and evaluate these reports and then refer them to the president with a recommendation for continuing or discontinuing funding.
All foreign charity funding requests shall be funded with the understanding that this organization retains full control of all such funds, exercises absolute discretion as to their use, and retains the right to discontinue funding (including the refund of funds already granted but not expended) at any time it determines that the project goals or standards of performance are not being met, the budget is not being adhered to, accountability standards are not being satisfied, or in this organization's sole discretion for any other reason.
These guidelines shall be presented to all charities seeking funding for foreign charity projects from this organization after the date these guidelines are adopted. As a condition of receiving any future funding, all such charities must attest in writing to their commitment to fully, faithfully and timely comply with these guidelines.
These guidelines shall also be publicized as appropriate to this organization's United States donors as a means of retaining this organization's discretion over the use of funds which are designated for foreign charities or projects and for preserving the tax deductibility of such donations to the fullest extent allowed by law.
Unsolicited designated contributions for foreign charities or projects by U.S. donors shall only be received for previously approved projects unless the president determines that a particular donor-designated foreign charity or project is sufficiently meritorious and compatible with this organization's purposes that the contribution should be treated as a funding request and presented to this Board for budgetary consideration in accordance with steps 1 or 2 above. Otherwise, any such unsolicited designated contributions should be returned to the donor.